Example of IT Systems Needs Analysis

Asset Management / Facilities Management / Geographical Information Systems needs analysis and feasibility study:

Task 1 - Project initiation and coordination

• Conduct Initiation Meeting
• Develop Project Plan and Schedule
• Project Management and Status Reporting
• Conduct AM/FM/GIS Technology Seminars
• Complete Report Section

Task 2 - Situation Assessment

• Review Prior Studies
• Prepare User Survey Questionnaires
• Conduct On-Site Interviews
• Conduct Systems Investigations
• Analyse Information Needs and Resources
• Define Candidate System Applications
• Prepare Situation Assessment Discussion Paper
• Conduct Review Workshop
• Complete Report Section

Task 3 - Strategic Planning

• Identify Key Strategic Issues
• Conduct Strategic Issues Workshop
• Prepare Strategic Issues Discussion Paper
• Complete Report Section

Task 4 - Conceptual System Design

• Conduct Conceptual Design Workshop
• Develop Conceptual Systems Integration Design
• Develop Conceptual AM/FM Database Design
• Develop Conceptual Hardware/Software Design
• Analyse Organization, Staffing and Training Requirements
• Prepare AM/FM Conceptual System Architecture Discussion Paper
• Conduct Review Workshop
• Complete Report Section

Task 5 - AM/FM System Implementation Planning

• Identify and Document Implementation Tasks
• Determine Likely Resource Availability
• Develop Implementation Schedule
• Prepare and Review AM/FM Implementation Program
• Complete Report Section

Task 6 - Benefit/Cost And Risk Analysis

• Develop Cost Survey Forms
• Identify and Document Baseline Mapping and Facility Data Costs
• Identify AM/FM/GIS Implementation Costs
• Model Alternative Applications Benefit/Cost Analysis
• Perform Risk Analysis
• Document Cost/Benefit and Risk Analysis
• Complete Cost/Benefit Analysis Review Workshop
• Complete Report Section

Task 7 - Feasibility Report and Executive Presentation

• Assess Overall AM/FM/GIS Feasibility
• Develop Draft AM/FM/GIS Feasibility Report
• Revise AM/FM System Feasibility Report
• Conduct Presentation Planning Workshop
• Develop Executive Summary Report
• Develop Presentation Materials
• Support or Make Management Presentation

Task 8 - Complete Final Strategy Report