Works Management System

The effectiveness with which job/resource allocation are completed and managed is critical to the ultimate efficiency of the organization.

It is important to have an information system for these activities.

Job or resource management systems, also known as works planning and control, are essential, as the costs incurred through expenditures on labour, materials and plant are the costs of owning the asset.

The general functionality of the job/resource module is outlined below:

Job Identification/Initiation

From the Maintenance Management System

• Planned
• Schedulable unplanned
• Emergency unplanned.

From Condition Assessments - Backlog Maintenance

From Operations - Operational Activities (if required)

From Optimised Renewal Decision Making

• New maintenance programs
• Rehabilitation
• Replace.

From Growth/Increased Levels of Service

• Capacity modelling
• New works required.

From Customers/Staff

• Complaints
• Job identified by staff.

Job Quantification

• Tasks / activities (procedures)
• Human resources, contractors
• Materials/Spares
• Plant and Equipment
• Cost.

Job/Resource Rationalisation (Prioritisation)

• Priority of the work
• Consequences of delaying the work - prioritise to suit to business benefits and consequences of failure (criticality)
• Rank works with greatest benefit/cost ratio
• Rationalise works/jobs to suit budget available
• Store balance of jobs as backlog/overdue.

Job Scheduling (Works Supervisors)

• Who is first choice to do it?
• What is their current workload?
• What is the priority/location of their workload?
• Is the job capable of being fitted into their workload? Yes/No
• Is the location/priority suitable? Yes/No
• Are plant, equipment and materials available? Yes/No
• Order or acquire necessary plant and materials
• Choose resource team inhouse or contractors and allocate work, determine schedule/time priority/slip
• Issue work orders.

Review and Alter

• Job Monitoring/Control
• Track work progress
• Performance and quality
• Time
• Costs and variations
• Close off jobs/work orders.